These terms and conditions apply to the IPAF PDS UK 2026, taking place on 19 - 21 May and 22 - 25 June 2026. This event is organised by IPAF. Registration is processed by IPAF, Moss End Business Village, Crooklands, Cumbria LA7 7NU, UK. 
Registration 
Participants register for the event through www.ipaf.org. Payment is made in GBP £ online by credit card or by invoice as part of the registration process. Fees paid by participants cover all elements of the event including admission and refreshments unless otherwise stated. 
UK VAT
Admission to events, exhibitions and conferences in the EU is subject to VAT in the country where the event takes place. The event is located in the UK and UK VAT of 20% will be included. Details on reclaiming VAT can be found at: www.gov.uk/vat 
Confirmation of Registration
A confirmation of registration will be sent to each registrant upon receipt of payment together with an invoice. Delegates are asked to bring proof of confirmation to the event. 
Change of Participants
Organisations/companies may change the names of individuals on their booking until three days prior to the event start date, at no charge. 
Cancellation Policy – Cancellation by the Participant
Participants can cancel their registrations until one month prior to the event start date. Until that date, payments already received will be refunded (limited to the amount paid by the participants). However, a fee of £50 will be charged to cover administration and banking costs. Refunds will be handled after the event. 
In case of cancellation after one month prior to the event start date, a 25% refund will be made. 
In case of cancellation after one week prior to the event start date, or in case of no-show, no refund will be made. 
Cancellation Policy – Cancellation by the Organiser
If the organiser cancels the event for any reason other than force majeure, registration fees are refunded to registered participants. However, refunds are limited to the amount paid by the participants. The organiser is not liable for any other loss or expenses incurred by participants as a consequence of the cancellation. 
If the organiser cancels, postpones or relocates the event on account of fire, flood, riot, earthquake, civil commotion, decisions taken by the national and/or local authorities, weather conditions, strike, lock-out, labour disturbances, explosions, sabotage, accident, terrorism, war, acts of God, or any other causes or casualties beyond the control of the organiser, no refund shall be made. Participants waive all claims for damage in this case. 
Certificate of Participation
A certificate of participation will be issued, by email, after the event if appropriate. Certificates will only be issued to confirmed attendees, that have completed the feedback form via the event app (a paper copy is available on request) and have paid. 
Marketing & PR
By attending the event and associated activities such as a networking session, you are giving IPAF and its media partners permission to use photographs and/or footage of you captured during the entire event, for marketing and promotional purposes, including on social media. If booking on behalf of other people, you are confirming that you have gained their consent for this aspect of the terms & conditions. 
Please ensure that you have read the general terms and conditions. By submitting the booking form, you are accepting the general terms and conditions stated above.

IPAF Privacy Policy

International Powered Access Federation (IPAF) is a registered society under the UK’s Co‑Operative and Community Benefit Societies Act 2014 (Registration number 30998R), whose registered office is at Moss End Business Village, Crooklands, Cumbria, LA7 7NU, UK.